Fair Info
Dear Vendor,
Thank you for your interest in the 119th Annual Elmore County Fair and Open Rodeo. This year’s fair dates are July 16th through 19th. We are looking forward to another great year! Please review the following information closely and let us know if you have any questions.
2025 booth space prices are as follows:
OUTSIDE BOOTH SPACE
10 x 10
For Only $75.00
10 x 20
For Only $125.00
10 x 30
For Only $175.00
110 ELECTRICITY - $60.00/outlet • 220 ELECTRICITY - $75.00/outlet
PARKING, SET-UP AND TAKE-DOWN
Exhibitor parking is located on the north side of the fair, with access through the front gate. Preferred setup is Wednesday, July 16th from 8:00 am to 1:00 pm. If you need to make other set-up arrangements, please contact the fair office. No set-up will be allowed after 1pm on Wednesday, July 16th. Take-down will begin Sunday July 20th after 1 am.
EXHIBIT TIMES
Wednesday, July 16th is family night. The fair officially opens at 4 pm, vendors are encouraged to be open and maybe offer family discounts. Wednesday night there will also be our Elmore County’s Got Talent at 7 pm and the Jr Bull Riding Tour in the Grandstands at 8 pm
We ask that food vendors be open by 6:00 pm at the latest on Wednesday. The fair hours for the week will be Wednesday 4pm to 10pm, Thursday Noon to 11 pm, Friday Noon to 1 am and Saturday 9am to 1am. We understand it’s hot and sometimes slower in the heat of the day; we suggest breaking up your hours and be open in the mornings and evenings. Recommended evening schedule 5:00 pm to 10:00 pm (minimum) Thursday, Friday and Saturday. Vendors are welcome to be open additional hours, look at the 4-H/FFA show schedule, that can help you set your morning schedule.
Commercial Building hours will be as follows: Wednesday – 4:00 pm to 8:00 pm, Thursday – 10:00am to 8:00 pm, Friday 10:00 am – 8:00 pm, Saturday – 10:00 am – 8:00 pm.
Menu or Booth Description
Food vendors must include a complete menu with contract. Any changes must be cleared with the fair office prior to the fair. Vendors who make menu changes not approved by the fair office may be asked to cease selling the non-approved items immediately.
Non-food vendors must submit a complete list of products being promoted or sold. Vendors who make changes to their item list not approved by the fair office may be asked to cease selling the non-approved items immediately.
Non-food vendors must submit a complete list of products being promoted or sold. Vendors who make changes to their item list not approved by the fair office may be asked to cease selling the non-approved items immediately.
Contract, Insurance and Sales Tax
Enclosed is the 2025 Booth Space Contract. Please return the contract NO LATER JUNE 16th, 2025. Payment is not due at this time. We will send invoices for payment on June 16th. Payment must be made by July 1.
Insurance certificates must name Elmore County Fair and Rodeo as additionally insured and must be received at the Gooding County Fair Office by July 1.
The Idaho State Sales Tax declaration is now online. Event ID and instructions will be sent via your preferred contact method upon receipt of contract. The online tax declaration must also be completed before set-up.
We look forward to seeing you at the fair. If you have any questions, please contact Julie at ecfair@elmorecountyid.gov or (208) 366-2964 (office) (208) 280-0909 (cell)
Sincerely,
Elmore County Fair and Rodeo
BOOTH SPACE CONTRACT
Beer Garden Vendor
Hello all!
The Elmore County Fair and Rodeo Board invite interested vendors to join us at the Elmore County Fair to set up a Beer Garden! We are opening the bidding to vendors in Idaho to supply alcohol at Elmore County Fair and Rodeo for July 16th-19th 2025.
We are asking vendors to please provide us with some information. We would like to know:
1. What will be served? According to the rules and regulations established by the Elmore County Fair Board, drinks cannot be in glass bottles. Also, to combat other sources of alcohol and underage drinking, we are asking that drinks be served in plastic cups or plastic bottles available only to vendors, therefore, those found with glass bottles will be dealt with appropriately.
2. The vendor
must check IDs of
EVERYONE. Wristbands must be used to indicate those eligible to drink. Vendors
must be willing to place those on all eligible patrons.
Here is a link with good info and training to get familiar with alcohol.
https://isp.idaho.gov/abc/wp-content/uploads/sites/2/2022/05/Alcohol-Awareness-Training.pdf
The Fair Board also requires you to have (1) person with TIPS training and certification in the vendor booth.
3. A hospitality license is required to be filed at the Elmore County Courthouse in Mountain Home. This is to be supplied by vendor and proof must be submitted to Fair Manager prior to selling goods.
4. You will be the only vendor selling alcoholic beverages. You will be provided with a space with electricity and water available (ice can be purchased through the Moose Lodge on site or Southside Market.) You will also have a satellite booth down at the Rodeo Arena during grandstand events on Wednesday, Thursday, Friday, and Saturday.
The vendor will work with the Rodeo Committee and serve alcohol in the Wild West Booth, you will be compensated by the Rodeo Committee for the Wild West Booth.
You will not have to pay a booth rental fee; however, the Fair Board would like to work out a percentage of gross intake. Please indicate the percentage in your packet submission.
We look forward to hearing from you. Please submit informational packet below to Julie Lisle, Fair Manager by March 8th, 2024. Packets can be sent to:
Elmore County Fair and Rodeo
Julie Lisle ~ Fair Manager
PO Box 205
Glenns Ferry, ID 83623
Sincerely,
Elmore County Fair and Rodeo
BEER Garden Vendor
